NY Sales Tax & Business Registration Requirements

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Go To Great Panes, Kathryn Maloney ©2012-2017
(This post is copyrighted–you do not have permission to repost this content elsewhere but you are welcome to link to it if you’d like to share the information.)

Starting a Business in NY: The NY Business Start Up Wizard on the official NYS License Center site (formerly OPAL) will tell you all the forms you need to register and rules you need to follow for your specific type of business in NY.

The “Starting a Business in NY” post also has links to NY Sales tax registration & business start up info, the Voluntary Disclosure and Compliance Program in case you didn’t register before you started selling, the Governor’s business start up info, and a link to a post with helpful IRS links.

Do I Need to Register for Sales Tax in NYS (New York)? “If you will be making sales in NYS that are subject to sales tax, you must register…”.

Must regsiter even if just selling online from home: Sales From Your Home in New York

Didn’t register but you already started selling? See the Voluntary Disclosure & Compliance Program–you need to contact the state before the state contacts you.

New York Sales Tax FAQ, part 1: This and the following post are FAQs about how NY sales tax works: destination-based sales tax, what sales tax rate to use, zip code based sales tax, sales tax on shipping? Sometimes….

New York Sales Tax FAQ, part 2: Employer Identification Number (EIN), NY sales tax–some business goods are exempt, collect it from buyers and remit it to the state, not permitted to over or under charge NY sales tax.

Must collect tax from buyer & must show tax on receipt–see the Sales Tax Advertising Issues PDF

NYS Sales Tax Exemption Forms: If you are looking to buy supplies or promotional material without sales tax you’ll need to provide the seller with one of these forms with your NY Tax ID number on it. (You get the Tax ID number when you register to collect sales tax.)

More on NY sales tax exemptions & exemption certificates–What is & isn’t exempt, links for all the exemption forms available & their uses, including the reference guide for Taxable & Exempt Property & Services, Tax Bulletin ST-740 (TB-ST-740)

NYS Sales Tax Filing Forms–While electronic filing is now required, I sometimes find reading the mail-in version and its instructions help clear up some confusion about what goes where when you file online:

Annual filer forms (ST-101 series)
Quarterly filer forms (Form ST-100 series)

Need more NYS sales tax forms? Sales tax forms (current periods)

Sales Tax Publications & Bulletins Loads more info on the ins and outs of NY sales tax.

NY sales tax rates change by county lines not zip codes. (PDF file: New York State Sales and Use Tax Rates by Jurisdiction)

Etsy & Destination-based Sales Tax–How we handle it.

Taxable Receipt – How Discounts, Trade-Ins, and Additional Charges Affect Sales Tax

Coupons & Food Stamps (TB-ST-140) More info on how to handle sales tax on discounted transactions.

Sales & Use Tax Penalties (TB-ST-805)

Sales Tax for specific industries in NY

Sales Tax Memos/Tax Bulletins: info on changes to the law, regulations, or Department policies (TSB-M).

Selling clothes / garments?–there are some state tax exemptions but even when the state exempts an item, often there’s still local sales tax:

Publication 718-C, PDF file
“Sales and Use Tax Rates On Clothing and Footwear”–see what counties don’t have the exemption.

And you might need additional registration through the Dept of Labor (DOL): Apparel Manufacturing Industry Certificate of Registration–All apparel manufacturers and contractors engaged in the making, cutting, sewing, finishing, assembling, pressing or otherwise producing of ANY men’s, women’s, children’s, or infants’ apparel or section or component thereof MUST register. (Fee refundable if the state deems you don’t need to be registered.)

Application for Apparel Industry Certificate of Registration

There are other industries that require addtional registration too–be sure to use the OPAL website (first link above) to find out if your industry is one of them.

NYC Start a Business
NYC Sales Tax Info
NYC DBA Info


Want to read the straight-out laws themselves?

Start by clicking here: NY Laws


Then page down & click “TAX Tax

then see “Article 28 – SALES AND COMPENSATING USE TAXES”

Go To Great Panes, Kathryn Maloney ©2012-2017
(This post is copyrighted–you do not have permission to repost this content elsewhere but you are welcome to link to it if you’d like to share the information.)

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